General information
We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process, where it is processed, what happens to your data and what rights you have in this context. We want to ensure that your personal data is processed in a lawful, transparent and comprehensible manner at all times. If you have any questions of understanding, among other things, we will be happy to answer them at any time.

Responsible party
The responsible party in terms of data protection law is:
Unchained Robotics GmbH
An der alten Synagoge 6
33098 Paderborn, Germany
E-mail address: mladen.milicevic@unchainedrobotics.de

Entry in the commercial register
Registration number: HRB 14274
Register court: Local court Paderborn

Personal data in the context of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, as well as data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.

Principles and purposes for processing personal data in applications and the application process
If you apply to us electronically, i.e. by e-mail or via our web form, then we collect and process your personal data for the purpose of processing the application procedure and for carrying out pre-contractual and any further contractual measures in the form of establishing an employment relationship, e.g. employee, employment, training or internship relationship.

Legal basis of processing
The processing of your personal data is based on the initiation of a contract in which you are a contractual partner (Art. 6 para. 1 lit. b DSGVO in conjunction with § 26 BDSG). Furthermore, two other legal bases are present here:

Legal obligation pursuant to Art. 6 para. 1 lit. c DSGVO,
Consent given according to Art. 6 para. 1 lit. a, Art. 7, Art. 9 para. 2 lit. a DSGVO.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.

In particular, the following data may be collected:
Name (first and last name)
E-mail address
Telephone number
LinkedIn profile
Channel, how you became aware of us (adzuna, arbeitnow, Careerjet, Indeed + Glassdoor, Joblift, jobrapido, Jobsora, Jooble, Linkedin, Monster, Neuvoo/Talent.com, Recruit.net)

You also have the option of uploading meaningful documents such as a cover letter, your resume and references. These may contain further personal data such as date of birth, address, etc.
Only authorized employees from the HR department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
Your data will be stored for a period of 90 days beyond the end of the application process. As a rule, this is done to fulfill legal obligations or to defend against any claims arising from legal regulations. Subsequently, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.).

In addition, we reserve the right to store your data for inclusion in our "Talent Pool" for 2 years after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for apprenticeships or internships. By accepting the privacy policy, you consent to the possible further storage of your data and inclusion in our "Talent Pool".

Duration of processing
If you receive an offer of employment with us as part of the application process and accept it, we will store the personal data collected as part of the application process for at least the duration of the employment relationship. Furthermore, the legal retention periods apply, according to which the following deletion periods result:

Data for which consent has been obtained: Immediately after revocation of consent
Accounting and financial data, as well as tax-relevant documents: 10 years from the end of the process
Applicant data: 6 months after the end of the application process (unless consent has been obtained for a longer period).
Data in connection with the company pension plan (special limitation period): 30 years
Personnel data (personnel file): 3 years from December 31 of the year on which the contractual relationship ended
Wage tax data: 6 years after termination of the employment relationship
Wage statements: 5 years after termination of the employment relationship

Non-transmission/non-consent
Non-transmission/non-consent means that no application process can take place, as we cannot process your data, including your contact details, and therefore cannot contact you. It is also not possible to check the documents for a possible conclusion of an employment relationship, as this is not possible for us without complete data or is only partially possible. Non-transmission/non-consent may result in legal disadvantages for you.

Passing on data to third parties
The data transmitted in the context of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our order processor in this context according to Art. 28 DS-GVO. The basis for the processing here is an order processing contract between us as the controller and Personio.
Onward transmission may also take place to the following additional recipients:

Courts, bailiffs, lawyers, collection agencies, creditors (in the context of possible enforcement measures).
financial authorities, supervisory authorities and other authorities with notification or reporting obligations
Processors (AV)
Social security institutions, tax consultants,
statistical data collection agencies.

When processing and forwarding data to the tax authorities and tax consultants as recipients, we comply with our legal obligations here when forwarding data. The tax authorities as well as tax consultants are subject to a special secrecy obligation, so that the processing of your data is protected to a special extent (according to § 203 StGB). Your interests have been carefully considered here.

Automated decision making
Automated decision-making has not taken place via Personio, nor any other application channel, and is not envisaged in the future.

Data subject rights
Insofar as personal data is processed by us as a data controller, you as a data subject have, depending on the legal basis and purpose of the processing, certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), including, where applicable, in particular:

Right to information (Art. 13 & 14 DSGVO).
Right to information (Art.15 DS-GVO)
Right to rectification (Art.16 DS-GVO)
Right to erasure (Art.17 DS-GVO)
Right to restriction of processing (Art.18 DS-GVO)
Right to data portability (Art. 20 DS-GVO)
Right to object (Art. 21 DSGVO)
If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law at any time and informally in accordance with Art. 7 III DS-GVO
The right to not exclusively automated decisions (Art. 22 DSGVO)
The right to consult the data protection officer (Art. 38 DSGVO)
The right to lodge a complaint with the supervisory authority (Art. 77 DSGVO)

Please contact the following email address to exercise your data subject rights in relation to the data processed in this online application process: datenschutz@unchainedrobotics.de.

Note on revocation
Insofar as you revoke your consent, we will in the future terminate the processing that had taken place exclusively as a result of your consent. In this context, the processed data will be deleted on the basis of your revocation. However, retroactive deletion of processing prior to the time of the revocation cannot take place, as the revocation only affects future processing.

Final provisions
We reserve the right to adapt this Privacy Policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process or similar. The new data protection declaration will then apply to a renewed visit to this recruiting site or a renewed application.

HR Generalist / Personalreferent (m/w/d) – HR Operations, Payroll & Recruiting

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